Running an Event
Events Funding
Deadline - March 20 2009
Christchurch City Council provides sponsorship and grants to Festival and Events.
- Find out about how to apply for Council funding for events [PDF]
- If you are looking for funding, you'll need these details about our criteria [PDF]
- If you think you are eligible to apply, you will need to fill out this application form [PDF] as well as submit a proposal outlining how your event fits the criteria.
Running an Event in Christchurch City
Its easy with a team ready to advise on how best to get your event up and running! We want to make it as easy as possible for you.
What do I need to know?
If your event is being held in a public space and is deemed major we need to know about it at least two weeks before it takes place to make sure it doesn’t clash with anything else that may be happening in the city.
How do I know if my event is a major event?
Call 941 8999 and ask if your event needs a major Event Application form. Or click here to find out yourself
Major Events - What do I need to do?
Complete Major Event Application Form and fax/email back to the Events Team
The Events Team will then advise other areas of the Council of your event and ensure you have thought of everything and covered all your bases!
Your events team liaison will be your number one contact within the Council to manage any further consents, traffic management plans etc
To register your major event email or call 9418999
Got more Questions? Check out this list!
- What's the process for running an event in Christchurch?
- What are the public spaces available?
- Do I need a permit to run my event?
- Are there any costs involved with running an event?
- Do I need a traffic management plan?
- Do I need public liability insurance?
- Do I need a health and safety plan?
- Do I need building consent?
- What forms do I need to complete?
- Is there any funding available for events?
- How do I introduce recycling at my events?
- How do I promote my event on BeThere.co.nz?
- Forms to fill out
What’s the process for running an event in Christchurch?
Once your application is received we will pencil book your event into the appropriate area (providing that area is free at the time/date you want it if its not we can suggest alternative locations).
We need the two weeks notice as once we get your application we forward it on to other departments for their approval also. Once we’ve received this we will firm up your booking in our system and send you out a confirmation letter (which you are to keep on you during your event as proof of confirmation) and a set of conditions (which you must return a signed copy to us before your event takes place).
The two week lead in also gives us time to address any concerns/questions you may have.
What are the public spaces available?
You can book public parks with our Events Team.
http://www.ccc.govt.nz/webapps/parksaz/
Christchurch also has many community halls to hire for events. Check them out
Do I need a permit to run my event?
If your event is to be held on public land (i.e. any parks, Cathedral Square, City Mall, beaches) and you wish to have exclusive use of that area then the answer to this is yes , you will need a permit.
By issuing a permit you inform us of what youre wanting to do and we can go over any special conditions or ensure you have the correct consents there may be with regards to your event.
Are there any costs involved with running an event?
Generally there will be costs involved. These costs range in price depending on your event, the location and what you are wanting to do.
Costs are nominal.
Costs quoted by the Events Team are for application processing and hiring of the area. They dont include the cost of any consents (building consent, liquor licensing, resource consents etc) or that of any external company (cost of preparation of a traffic management plan, hiring fencing or security etc..).
Do I need a traffic management plan?
You will need a traffic management plan if you are planning an event that will:
close off a road to vehicular traffic disrupt vehicular traffic in any way (i.e. stopping it for a period of time) blocking a footpath to pedestrian traffic which would mean pedestrians would need to find an alternative route around your event/display/filming To obtain a traffic management plan, or to find out if you would need one you will need to contact an outside Traffic Management company (Council does not prepare traffic management plans).
You can find traffic management companies in the Yellow Pages
Do I need public liability insurance?
Generally if you are inviting members of the public to attend your event you will require Public Liability.
We need to see confirmation of your policy being held and current at the time of your event.
If you do not have public liability insurance you can click here for a list of Insurance Brokers
Do I need a health and safety plan?
Yes, you will. You do not need to provide us with a copy of your Health and Safety plan. We only require you to complete our Health and Safety form and fax or mail back to us (with your signature) prior to your event taking place.
Do I need building consent?
There are many instances in which you might be required to obtain building consent. For example marquees over 30m2 require building consents, as does some staging.
Please contact us or call 941 8999 for more information.
What forms do I need to complete?
A good start is the Major Event Application form. From here we are able to determine what else might be required to get your event off the ground.
Is there any funding available for events?
Christchurch City Council funds events in several different ways. If your event is a new event, please contact Kevin.collier@ccc.govt.nz for assistance. If you are after core-funding please contact jo.naish@ccc.govt.nz for more information.
Community Boards also look at funding more local events in your ward. To check out all Council funding visit http://www.ccc.govt.nz/Community/Funding/
How do I introduce recycling at my events?
The Christchurch City Council aims for waste free events and has recycling equipment and assistance for your events. Find out more: http://www.ccc.govt.nz/Waste/Recycling/RecyclingAtEvents.asp
How do I promote my event on BeThere.co.nz?
Simply submit your event on BeThere. There are specific criteria required for events to be approved and posted on the event. If your event does not satisfy that criteria, it may be better suited for more community based sites like www.localeye.info or Cinch.
Forms to fill out
Application form [PDF]
Health and Safety form [PDF]
Parks Indemnity Form [PDF]
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